Cutting costs in 2023? Consider off-site shredding

It's financial yearend, which means revising budgets for the year ahead and looking for new ways to cut costs. Outsourcing document shredding is still one of the most efficient ways to securely manage document destruction, but did you know that off-site shredding saves your company even more money?

While on-site shredding involves destroying confidential documents at your place of business using a truck equipped with a mobile document shredding system, off-site shredding entails shredding documents at a secure shredding facility.

One of the key reasons given by our clients requesting on-site document destruction is being able to personally witness the documents being destroyed on the premises. A certificate of destruction is issued afterwards, confirming that all necessary security measures were followed during the process.

With off-site document destruction, the contents of our locked document disposal consoles are transferred from your office to locked wheelie bins, and then transported to our closest facility for secure shredding. Documents are secured at every point of their journey from office to warehouse, where they are destroyed in accordance with required security measures. Similarly, a certificate of destruction is issued, guaranteeing that all security protocols were followed.

From a safety and security perspective, there is no difference between on-site and off-site document destruction. Both enjoy the same level of protection every step of the way.

However, where a difference does come in, is in the cost. On-site shredding is a significantly more expensive process involving greater resources. It also requires a staff member to be present during the shredding process, no matter how long that takes. By shredding documents off site, these resources are spared, and the cost and time savings are passed onto our clients.

There are a number of other benefits to off-site shredding, including less carbon emissions, as our trucks make a quick stop to collect secure disposal bins as opposed to continuously running the mobile shredding unit until all the bins have been emptied. For companies choosing outsourced document disposal specifically for its green credentials, this reduced carbon footprint augments that benefit.

Off-site shredding is also ideal for businesses situated in remote locations, or that cannot accommodate a large mobile shredding unit outside their offices.

If cutting costs is on the agenda this year, consider switching to an off-site document shredding solution from Cleardata. We are an ISO 9001 and NAID AAA certified document destruction company, and all our solutions meet the requirements of the POPI Act ensuring your legislative compliance.